Jop Opening Number : 13677
Posting Period : 14-12-2023 to 12-01-2024
Workplace : Office of the Vice Rector of Research and Innovation, Pavillon des Sciences de l’éducation, Quebec City
Work Environment
Located in the heart of Québec City, Université Laval is renowned for its vibrancy, innovation, and excellence in scientific research and higher education. North America's first Francophone university, it has trained over 335,000 people to date. Université Laval boasts nearly 10,000 employees who strive, day in, day out, to fulfil the institution's mission.
Status : Temporary
Job Classification
Class 5 professional position
Salary range : 52 847$ à 90 277$
Position Code:
Start date: As soon as possible
Contract/Eligibility: two-year contract, with possibility of renewal, open to nationals of Arctic States.
Special Conditions
- This position is based at Université Laval in Québec City;
- The person filling this position must be proficient in both written and spoken English.
Education and Experience
Undergraduate degree in an appropriate field of study, and two (2) years of relevant experience.
Subject to the assessment of competencies, any combination of education and experience deemed equivalent and relevant may be considered.
Position Description
Rationale
The SDWG Secretariat is hosted by Université Laval as a result of a Global Affairs Canada Call for Proposals. The SDWG is one of six Arctic Council working groups, and is tasked with protecting and improving the environment, economy, social conditions, and health of Indigenous communities and inhabitants of the Arctic.
The Secretariat's role is to support the working group in fulfilling its mandate by providing administrative support such as organizing meetings and drafting reports, disseminating official SDWG communications, distributing documents, coordinating the working group's activities, providing logistical support, managing the SDWG's website, and performing any other administrative tasks assigned by the SDWG chair or by the SDWG as a whole. The Executive Secretary manages the staff of the SDWG Secretariat, the finances associated with the Secretariat, and in some cases, the finances associated with projects carried out by the SDWG.
The priorities and directives of the working groups’ secretariats are established by their Chairs. The Executive Secretary of the SDWG Secretariat is responsible, together with its team, for addressing the administrative and logistical needs of SDWG and its Chair.
Job Summary
Reporting to the Executive Secretary, the Project Coordinator assists the latter in their duties.
This position requires excellent management skills to support the Executive Secretary in his duties. The successful candidate will be experienced in logistical, budgetary and administrative follow-up, as well as project management. They will also be responsible for assisting the Executive Secretary in organizing meetings and managing activity reports, as well as any administrative tasks required by the host and funding institutions.
Roles and responsibilities
- Supports the Executive Secretary by ensuring administrative follow-up and managing budgets;
- Manages files relating to SDWG activities and accountability;
- Manages the use of premises, equipment and materials, and handles procurement and inventories;
- Contributes to the negotiation and conclusion of partnerships, agreements and arrangements;
- Establishes and maintains relationships with organizations, partners and suppliers;
- Collaborates in the revision and improvement of processes and the development of information systems;
- Supports and collaborates to the organization and execution of SDWG meetings and activities.
Profile and assets :
- Knowledge and interest for the Arctic and Circumpolar regions;
- Excellent project management skills;
- Good written and oral communication skills;
- Knowledge of international organizations involved in Arctic issues;
- Knowledge of northern and Arctic communities;
- Ability to work in an international context.
ULaval Benefits
- Competitive salary positioning based on salary scales, recognized relevant experience and education;
- Competitive pension plan, with employer contributions of 9.5% and employee contributions of 8.8%;
- Group insurance program: health, illness (short- and long-term), life, drug and travel;
- 23 days' vacation per year, plus statutory vacations from December 24 to January 2;
- Reduced summer schedule;
- Flexible 35h/week schedule;
- Work-life balance program;
- Possibility of financing studies;
- A vibrant, active campus conducive to professional development and the promotion of healthy lifestyle habits, and much more!
Equity, Diversity and Inclusion
Université Laval values equity, diversity, and excellence, and is firmly committed to providing an inclusive work and living environment for all its employees. At Université Laval, diversity is considered a source of richness, and we encourage qualified individuals of all origins, sexes, sexual orientation, and gender identities or expressions, as well as persons with disabilities, to apply.
Université Laval also adheres to an affirmative action program for women, members of visible or ethnic minorities, Indigenous persons, and persons with disabilities. Please note that selection tools can be adapted, in complete confidentiality, for persons with disabilities, according to their needs. Given the international nature of the SDWG, all qualified applicants shall be considered, provided they meet Canadian immigration requirements. Please visit :
To Apply :
Interested candidates must submit an application by clicking on the button "Postuler" and attaching a single file containing a cover letter (one page) and recent résumé.
For further information, or to inquire about accessibility measures, please contact Roxanne Drapeau at 418-656-2131, extension 404053 or [email protected].
